Garrett County Partnership for Children and Families, Inc.
Garrett County Local Management Board
ONLINE CIF USERS' GUIDE
For the ONLINE version of the GC Family Services Directory

 

 

GO TO...
Guest User KEYWORD SEARCH                Registered User ADD or MODIFY
How to Use the ONLINE CIF
Registered Users are advised to print out the following help sheets:
  1. Sample Data Entry Form & Instructions
  2. Service Categories
  3. Organizations/Programs Listed
  4. Drop Down Lists for Data Entry
  5. Tracking Codes & Verification
  • Guest Users may apply for Registered User status by contacting the Garrett Partnership office at 301-334-1189 or via E-mail at: partners@mail2.gcnet.net  
  • Agencies and organizations listed in the ONLINE CIF apply for Registered User status so that they can update program entries online and keep referral information current.
  • Upon reciept of a signed copy of the Registered Users Application, a User ID and a password will be assigned. Registered Users will be able to ADD, MODIFY and CLEAR program records in the ONLINE CIF database - but only for program records that are assigned to their User ID.
  • New program records are automatically assigned to the User ID who enters the record. To have an existing program record assigned to a User ID, contact the Garrett Partnership.
Go to 
GC PCF HOME
QUESTIONS? Call Sue, Sue, Crystal or Lucia at 301-334-1189 
VERIFICATION? FAX signed program entries to: 301-334-1893 
COMMENTS? E-mail Garrett Partnership feedback welcomed!


Garrett County LMB ONLINE Community Information File
SAMPLE DATA ENTRY FORM

MD Community Partnerships for Children and Families - Garrett County Program Record
Program Name Same as "Organization Name" in some cases
Program ID This is an auto number field. New program entries will automatically be assigned a unique Program ID - also referred to as "Record ID"
Organization Name Name of Organization. Use "GC" for "Garrett County" for keyword searches.
                             Click here for a List of Organizations in the database as of 10/2000.
Alternate Name Acronym, or common name - use a comma to separate multiple responses
Type of Organization SEE DROP DOWN LIST
Mailing Address Street:
City: State: Zip:
Physical Address Street: 911 address. Fill in only if different from from mailing address.
(If different from mailing address) City:"(same as mailing address)" State: Zip:
Location of Outreach Services (Branch/Field Operations) Location of alternate service locations. Where are your services delivered in the community? Example: "Services are provided in the customer's home." (Enter directions to your main office location in the "Transportation & Travel Info" field.)
Contact Name list "staff" if no specific contact
Title:
Phone: Extension:
Fax:
Toll-Free or Other Phone: TTD or TTY Number:
E-Mail:
Web Page Address   Enter the entire URL beginning with "http://"
Hours of Operation Specify days and hours of service. Example "M-F 8AM-4PM or "24 hours, 7 days a week"
Membership Meetings Time and location of regularly scheduled meetings. Please specify if meetings are open to the public.
Wheelchair Accessibility Specify location of  wheelchair access to the building (main entrance, side of building, etc.), availability of  handicapped accessible rest room facilities, etc.
Accommodations for Disabled  List all available accommodations, contact info., etc. Example: "Accommodations available, call in advance with specific request."
Description of Services Detailed description of services offered. Many of the program descriptions begin with a brief mission statement.(This field can hold more than the default value of 256 characters.)
Eligibility
Target Group Use general categories like "Children," "Families," or "Parents," or descriptors referencing  income levels, special circumstances or other targeted considerations. See the United Way "Keywords by Category" list for examples of target groups. May overlap with the "ages served" field.
  Ages Served SEE DROP DOWN LIST - or specify
  Geographic Area Specify geographic area served. State, county, or jurisdictional unit. Example: "Serves Garrett County, MD and nearby areas in PA and WV."
Referral/Admission Procedures Describe how to access services. Example: "Self-referral by phone, walk-ins okay, physician referral, other agency or person." OR "Call to schedule an appointment."
Documents Required What documents do you need to bring with you? What is needed for proof of income or residency?  Can an application be completed ahead of time, etc.?
Income Guidelines Give specific examples or use "N/A" - as appropriate. If there is a sliding fee scale, give examples based on family size and income. The more detail, the better.
Fees Specify or  give examples of your sliding fee scale. Use "None" if no fees.
Wait Time/List How long do you have to wait for services? Is there a wait list? Use "No" if not.
Languages Spoken "English" is the default. 
Transportation and Travel Information Transportation arrangements, public transit, parking. For directions to your office include well-known landmarks. Example: "Consumer transports self, provider visits the home or GTS will transport for a small fee. DSS offices are located on Rt. 219 North of Oakland next to Shaffer Ford."
Volunteers Volunteers Needed Check if "Yes" (will read "CHECKED" for program record)
Volunteer Skills Needed Describe what you need volunteers to do. Give specific examples.
Volunteers Provided Check if "Yes" (will read "CHECKED" for program record)
Volunteer Skills Provided If your program provides volunteers, what can they do?
Publications Do you have a brochure or newsletter, etc. available? List frequency of distribution.
Events List special or annual events. Only list one-time events if you will be updating your program entry on a regular basis. Example: "Big Brothers/Big Sisters hosts a Bowl for Kids Sake fund raiser every spring. Call for details."
Other Any other pertinent information. If there is a second contact person include their name and phone number here.
Primary Service Category Refer to the list of SERVICE CATEGORIES.
Service Locator List all relevant service categories, include the 'primary service category.' Use commas to separate terms. The utility of this field may be enhanced by using the list of over 700 keywords developed by the United Way of Central MD for their First Call for Help database.
Date Data Entered:
Date program is FIRST added to the database. Use 4 digits for the yr.		 10/03/1998 Person Entering Data: Name of Registered User First & Last Name Tracking
see Tracking Codes list.
Date Data Verified:
Date hard copy of program record is signed.		 10/13/1998 Date Record Updated: Date record is modified/updated. 12/03/1998 ID#: Unique Identifier B=completed entry waiting on sig. for verification
_______________________________________________________________________
Signature: Verifies accuracy and permission to publish online Date Signed

Garrett County LMB ONLINE Community Information File HOME
Updated 10/10/2000