GO TO: Tab 1, Tab 2, Tab 3, Tab 4, Tab 5, CIHM
FVC-APP Help for
TAB #6: Please click on a field name to go to a description of the
data element for that field.
Details: FVC Application Tab 6 SERVICES DATA
Terms listed below in ALL CAPS correspond to the field names on the SERVICES screen of the FVC-APP.
PERSON SERVED
Select ONE from a Pull Down menu that contains all victims, alleged
offenders and involved persons that have been entered for this incident.
Comment: Once a "PERSON SERVED" is selected,
then entry of at least one service is REQUIRED.
There are three parts to the entry on this screen that tracks the services that were delivered.
I. Service Domain = NEED ADDRESSED
a. Choose one of 12 pre-defined SERVICE DOMAIN codes. Service Domains
#1-10 are based on the Federal CBSG tracking categories.
b. The FBI recognizes 50+ offense categories, which will be used as
a guide to develop the LUTs for service domains #11 and #12.
c. Note that the HEALTH Service Domain has 4 sub-domains.
II. Service = what you did globally.
a. See the draft list of Services below for definitions of each service.
b. Note that the definitions are fairly broad in order to facilitate
tracking of similar services across agencies and across programs.
c. This initial list of services needs to be reviewed to make certain
that it meets the basic reporting requirements of participating agencies
– This review is in progress.
III. Unit of Service = how often/how much service you provided
(AutoFills depending on the SERVICE selected.)
a. A "unit" may be expressed in hours, 1 night, 1 one-way trip, 1 contact,
1 activity, etc. A specified service unit will be linked to each service,
and the DET will merely have to record the number of units, e.g. ## bednights,
## home visits, etc.
b. In most cases the “PERSON SERVED” will be an individual. However,
when calculating Units of Service it may be convenient at times (e.g. bednights,
trips, etc.) to fill in the total Units of Service for additional members
of the ‘Persons’s’ family.
SERVICE DOMAIN - REQUIRED when
a Person Served is entered
Select the ONE service domain that is the BEST FIT for the NEED addressed
through the provision of this service.
Comments: The first 10 service domains are
based on the "need addressed" domains used for reporting on activites funded
through [Federal] Community Service Block Grants (CSBGs). Service domains
11 and 12 are specific to the NEED for protection from abuse and neglect
and the NEED for law enforcement.
|
_CODE |
|
|
|
1
|
Employment/Training
|
Addresses
NEED for adequate employment; training or support services related to enhancement
of job skills
|
|
2
|
Education |
Addresses
NEED for secondary education (HS Diploma/GED); post-secondary education
(college); continuing education |
|
3
|
Income/Financial
|
Addresses
NEED for adequate finances; financial support; efficient use of income
(entitlements, credit counseling, etc.)
|
|
4
|
Family
Unity/Personal Support
|
Addresses
NEED for enhanced family functioning, personal support (goods and/or services
– e.g. appliances, clothing, counseling, support groups, etc.),
|
|
5
|
Transporation
|
Addresses
NEED for affordable, dependable transportation; access to transportation
|
|
6
|
Child
Care |
Addresses
NEED for affordable, reliable, quality child care |
|
7
|
Housing |
Addresses
NEED for affordable, adequate housing; housing-related issues (includes
repairs, utilities, energy use, etc.) |
|
8
|
Health
Care |
Addresses
NEED for affordable, accessible, quality health care. Health Care Sub-domains
include: 1) Physical, 2) Mental – e. g. billable psychiatric services,
3) Dental, 4) Substance Use |
|
9
|
Food/Nutrition |
Addresses
NEED for food sufficiency; nutrition information |
|
10
|
Community
Involvement/Recreation |
Addresses
NEED for social interaction, spiritual support, leisure and recreational
activities |
|
11
|
Protection
from Crime/
Violence/Abuse |
Addresses
NEED for prevention, detection and reporting of civil/criminal offenses
(includes family violence, sexual assault) |
|
12
|
Law
Enforcement/Legal
|
Addresses
NEED for investigation, prosecution, sentencing and/or rehabilitation related
to civil/criminal offenses; legal representation; victim advocacy, etc.
|
SUB DOMAIN - REQUIRED
only when the Service Domain "Health" is selected
Select from a Pull Down menu that contains the four health-related
service sub-domains.
SERVICE PROVIDED - REQUIRED when
a Person Served is entered
Each of the 12 Service Domains will have a separate
Pull Down menu with specific categories of service that address the NEED
area for that Service Domain. The Data Entry Technician will list each
service provided under the most relevant service domain.
Special Instructions: The list of Services
Provided is under development, and attempts to categorize the range of
possible services provided in broad general categories. This is NOT a case
management database, so the services are described globally, rather than
being specific to individual programs. The goal for reports generated from
the interagency FVC database is to aggregate the types of services that
each type of 'involved person' served received and to look at patterns
of service delivery.
The proposed list of Services is displayed below. The Service Domains that apply to each SERVICE are in parentheses, followed by the Service Description and the Unit of Service. For some services (e.g. a Referral) it will be necessary to include an Organization and Sub-Unit.
| Service Code SERVICE
(Service Domain #s, 1-12) Service Description
Unit of Service (per client/ or family)
Use Org/Sub-Unit list |
SERVICE UNIT - Auto fills when a Service is selected
When a 'Service Provided' is selected a unit
of service will auto fill the field below.
Special Instruction: When there are multiple
members of a family, it may be convenient to select the 'head of the household'
as the person served and then just fill in the number of units (e.g. bed
nights, one-way trips, etc.) that the entire family received.
NUMBER OF UNITS - REQUIRED when
a Service Provided is entered
Fill in the correct number of Service Units.
| RECOMMENDATION: In order to accurately aggregate data on services provided, addition of a field that will allow the data entry technician to respond to the question: "Was this service was provided to multiple members of a household?" (Yes/No) is desired. |
Other Organization
The Data Entry Technician will enter another organization, as indicated
using the exising organization and organization sub-unit Pull Down lists.
For example for the Service "Networking" you would enter the name of the
Organization and Sub-Unit that you contacted on behalf of the client.
Other Org Sub-Unit
The Data Entry Technician will select the Organizational Sub-Unit that
was contacted from the Pull Down list of Sub-Units (programs) given for
each Organization.
Service Begin Date
The Data Entry Technician will enter the date that the service was
initiated and/or delivered. This field is not required.
Enter Another Service Record
The Data Entry Technician can toggle back and forth between Services
Provided records using the PREVIOUS
RECORD and NEXT RECORD buttons.
Send all data for this incident to the FVC Database
This button sends the record for the entire incident
to the FVC Database. The Garrett Data Mart can then link this record with
records from other databases through the use of the Client
Identification Hashing Module or Hash ID. A safety message will also
appear on the screen asking if you want to send the record to the database.
Comment: Prior to sending the entire record
to the FVC Database, the Data Entry Technician (DET) can toggle back and
forth between the various TABS to correct errors/update information. However,
once the record is sent to the database, the DET CAN NOT retrieve the record.
If an organization wishes to keep track of data that they have entered,
the organization can ask their DET to print out any or all of the screens
prior to sending the incident record to the database.
